Research Data Management: Copyright & IP

You can give permission for others to use your data through a licence.

Check the CESSDA Data Management Expert Guide to find out how.

Remember - only the rights holder can grant a licence, so it's critical to identify who owns the Intellectual Property Rights (IPR) beforehand.

Intellectual Property Rights (IPRs), eg. copyrights and/or database rights, are often created by everyday research activities.  They may affect the way you and others can use your research data.  The management of IPRs should be included in your data management plan.

It is important to clarify and manage IPR arising from your own primary data and/or to seek appropriate permissions to use third party secondary data.  This should be done at the start of your research.  Failure to do so might create practical and legal difficulties further down the line, and can affect:

• the quality of your research;
• your ability to use and disseminate the data;
• your right to receive credit as the data creator; and
• your right to exploit the data for profit.

For example, research data in which IPRs are unknown and/or which have multiple rights owners can create complexities in cleanly establishing how such data can be published, modified, shared or reproduced. These activities often require the express permission of all the data owners.

For further information, contact: businessservices@dmu.ac.uk

If your research requires the use, collection or processing of secondary data from existing sources (e.g. a commercial database, posts to a social media site such as Facebook, data collected and made available by other researchers), then it is likely that you will not have any IPR in such data.

If you need to use the data of others then you will need suitable permission from the data owner.  Permission may be in the form of a licence or clear terms and conditions detailing what you are allowed (or not allowed) to do with the data.

Simple activities such as reproducing, making available to the public or creating derived versions of the data can be rights exclusive to the data owner for which their permission is required.

If you wish to use secondary data, consider as early as possible in your research what such use will entail, and ensure you have explicit permission from the data owner to perform the acts you intend. 

If such permission is not demonstrably granted through any data owner's terms and conditions or standard licence, it may be possible to negotiate with them for permission to use their data as you wish. Bear in mind that permissions from data owners may distinguish between non-commercial and commercial uses, and that there may be a cost to secure any such permissions.

Policy on Managing Research Data at DMU

"When undertaking research projects in collaboration ... DMU researchers should ensure that ownership and copyright of data generated and/or shared is specified in a data sharing agreement which sets out clearly the obligations and permissions of each party..."

DMU offers the following as part of the Researcher Development Programme:

• Introduction to Research Data Management (for staff and PhD students)
• Winning Funding with Data Management Planning (for staff only)

You can sign up for these via Resjourney

In addition, we recommend this web-based Research Data Management Course: